The application process – What happens when?

From the initial contact to your first restaurant opening. We would like to show you our standard procedure for franchise candidates. The following is an example of what happens and how long it is likely to take. Please remember that this is approximate and subject to change due to many factors. So while we can’t guarantee everything will proceed as described, you can at least have a good idea of how the whole process will be outlined. Depending on how it all works out, this process usually takes from about 9 months to a year—from the initial contact to the opening of your first Vapiano restaurant.

  • First contact on the website

    This site is the place to first show your interest in a franchise. You provide some basic information about yourself and indicate the country in which you would like to introduce Vapiano.

    You can also download a package of information about becoming a Vapiano Franchise Partner, about our brand, and about Vapiano’s growth and success over the last few years and its potential in the next few years.

    After completion of the short introductory questionnaire, you will receive an email with instructions on continuing the process.

    up to one week

  • Providing more detailed information

    You will go to our Franchise Candidate site where you will download a more detailed questionnaire.  The information you give us about your background and experience and also your financial resources will allow us to make an initial evaluation of your application.

    You will also download the Confidentiality/Non-Disclosure Agreement.  This document is necessary to assure the security of information which you and Vapiano exchange during the candidacy process.  A signed and returned NDA is necessary for us to proceed.

    1 to 2 weeks



  • Telephone Interview

    You will be asked to give your preferences for a date and time to speak with our franchise representative on the phone.  This will be our first person-to-person contact and our chance to begin to get to really know each other. 

    We’ll ask about your experience, current projects, vision of how you would like develop Vapiano in your country, how you got to know Vapiano, etc.   You, of course, can ask your general questions about the concept. 

    1 to 2 weeks

  • Visiting Vapianos

    We will assist you in organizing visits to one or several Vapianos.  This will be an opportunity for you to meet one of our representatives in person, as well as meet some of our successful franchise partners, tour their restaurants, meet their Vapianisti, and find out about their experiences as Vapiano franchise partners.

    2 to 3 weeks

  • Observation days in Vapiano

    You know that it is getting serious when you spend 3 days working in a Vapiano.  A mentor will accompany you to see how you interact with the Vapianisi and guests.  The dream becomes reality, and you can really be sure that the life of a Vapiano Franchise Partner is the future you choose.

    You will then meet again with our franchise representative for feedback. 

    3 to 5 weeks

  • Location Search

    Location is essential.  If all goes well at phase 5, the search can get started. Once you’ve done the Observation Days, you are well prepared to begin looking for your location.  This critical task will also get our full attention.

    2 to 4 weeks

  • Market Visit

    It is now our turn to visit you in your selected country.  You will take the lead in showing our franchise representative around and making your detailed market presentation.  To help prepare, you will receive sample P&Ls and a business plan.

    Goal: for us to get feeling of your local market environment and your integration into it. We would like to see that you have an extensive network with potential partners, suppliers and relevant authorities.  You should have realtors ready to show us suitable locations. Furthermore you will also show us our closest competitors who you have already carefully studied and provide us with an analysis of the market landscape.  We will be interested in knowing your growth targets: how many outlets, timeframe, specific locations, etc.

    3 to 4 weeks



  • Letter of Intent

    Once we find a location, we will formulate the initial agreement about how to set up the franchise, scope of territory, number of outlets, timeframe for expansion, etc.

    1 to 2 weeks

  • Contract Talks

    You and your representatives will meet with our team of specialists to answer your questions and adapt the Development and Franchise Agreements to local regulations as necessary.

    2 to 4 weeks

  • Signing the Contract

    Once all details of the contractual framework will have been finalized by our Legal team the moment has arrived at last: we will be able to welcome you and your team to the Vapiano family by signing your Development Agreement and the Franchise Agreement for the first Vapiano restaurant in your region. Further Franchise Agreements will then follow suit as you gradually expand your network in accordance with our agreed time schedule.

    1 week

  • Pre-Opening

    Planning and construction of your first restaurant in cooperation with us and our partners. Hiring and training of restaurant management and staff.  Definition and establishment of the supply chain.   

    4 to 6 months


Information for interested partners


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On the following link you can download a PDF of our Vapiano image brochure.